Summer School

ABSW AGM AGENDA

Date and time: Thu 26 March 2015, 19:00 onwards
Venue: AG01 College Building, City University, St Johns Street, EC1V 4PB  
 
Invited: All ABSW members
 
Drinks and canapés will be available during the AGM
 
NB: Only full and life members and the Honorary President may vote. Quorum for the meeting is 10 voting members
 
1 Apologies for Absence
 
2 Minutes of the Last ABSW AGM held on 27 March 2014
 
3 Matters Arising
 
4 President’s Report - Martin Ince
 
 
 
7 Proposed Amendment to the ABSW Standing Orders - Martin Ince/Pete Wrobel/Michael Kenward
 
At the request of the ABSW appointed auditors the AGM 2014 suggested that a change to the standing orders should be made to clarify the role of the ABSW auditors.   The suggested wording, agreed with the auditors, to add to the standing orders is as follows (NB: changes to the standing orders must be approved by the AGM):
 
Role of the Auditors
The auditors elected at the AGM are ABSW members, not audit professionals. Their role is to act on behalf of the members and to reassure them of the governance, management and financial base of the ABSW. In particular, they should 
 
(a) assure the members that the accounts that the Treasurer presents at the AGM are a fair record of the Association’s finances;
 
(b) ensure that the procedures followed and strategies put in place by the Executive Board are appropriate to protect the Association and its finances; and
 
(c) report on these issues to the AGM.
 
Action Required:
The AGM is asked to consider approving this change to the standing orders. 
 
8 Election of Executive Board - Martin Ince
 
All posts on the Executive Board are elected annually at the AGM. This is the second year in which the Board has run its election process on line. In accordance with the Standing Orders nominations opened on 26 January 2015 and closed on 23 February 2015.  The following individuals stood for election:
 
Martin Ince – President
Mico Tatalovic – Vice President
Connie St Louis – European Representative
Victoria Parsons – Treasurer
Beki Hill/Wendy Grossman/Katharine Sanderson/Joshua Howgego – general post on the Board (7 maximum available)
 
There are therefore no contested posts and no candidates for Secretary.  There is no specific guidance in the Standing Orders on procedure where posts are not contested or no nominations received.   The Executive Board agreed the following procedure and this was approved by the appointed election tellers (Andy Coughlan/John Bonner)
 
Action Taken/Required:
Details of the nominations were placed on the ABSW website earlier this month and the AGM is now asked to ratify these individuals to comprise the new Executive Board.  At the first meeting of the new Executive Board after this AGM the Board will consider co-opting individuals to cover vacant posts 
 
The ABSW would like to express its thanks to Harriet Bailey (Treasurer) who has now left the Executive Board.
 
9 Appointment of Auditors - Martin Ince
 
Action Required:
The AGM are asked to approve the appointment of Pete Wrobel and Michael Kenward as the auditors for the financial year 2015. 
(NB: Auditors for 2014 were Pete Wrobel and Michael Kenward)    
 
10 Appointment of Life Members - Martin Ince
 
The ABSW Board has no nominations for Life Members in 2015
 
11 Date of Next AGM - March 2016
 
12 Any Other Business